NavigationHomeAboutConferences and Events Event Request Section Navigation Section Navigation Commencement Homecoming President’s Gala Event Request Facilities Hospitality Services Event Operations "*" indicates required fields Which best describes you?* On-campus individual Off-campus individual On-campus individuals include students, faculty, staff, etc. Off-campus individuals include people not directly affiliated with the College.Which best describes your event?* College-related event (ex: student organization gathering, admissions event, class meeting, etc.) Personal event (ex: birthday party, wedding, baby shower, etc.) Have you checked the Outlook calendar for your intended space to see if it is available for your event date? If not, please do so now.* Yes No NOTE: Please check Outlook to see if there is availability for your room’s intended date(s) and time(s). You may continue completing the form after you have done so.Are you a non-profit organization?* Yes No Would you like to add your event to our online calendar? Yes No See our calendar of events at kwc.edu/events.Event title (if applicable)Name* First Last Phone*Email* Are you the main point of contact for this event?* Yes No Event Coordinator Name* First Last Event Coordinator Phone*Event Coordinator Email Preferred Start Date* MM slash DD slash YYYY Start Time* Hours : Minutes AM PM AM/PM Alternate Start Date MM slash DD slash YYYY Is this a recurring event?* Yes No Please list the other dates and times this event will take place:*If your event is recurring, you do not need to submit multiple requests unless there are major details that change from one occurrence to another.Security at Kentucky Wesleyan College is of utmost importance. Our campus facilities are locked 24/7. Will you need buildings unlocked or swipe cards for your event?* Yes No Please indicate your access needs:*Participant InformationNumber of Participants*If you are unsure, please provide an estimate so we can adhere to room capacity requirements. Number of Staff*Food ServicePlease contact stanley.solomon@kwc.edu to negotiate pricing and menu for food services provided by KWC.Will your event have food?* Yes No Do you need to use KWC's food service?* Yes No, we are bringing our own food Meeting SpaceBelow, please indicate your meeting space needs. Include the numbers of people using each space, dates and times the space is required, audio visual needs, room configuration (i.e. round or banquet tables, classroom with fixed seating), and any other information you can give us to ensure that we provide the appropriate space for your event. If additional space is required, please include an attachment. Room 1Room 1*ADM 103 (meeting room)Auxiliary Gym (smaller gym, HRC)Business Conference Room (Admin.)Cox Conference Room (Winchester Center)Classroom (Activity Center)Classroom (Admin. Building)Classroom (Hahn)Classroom (Ralph)Film Room (HRC)Flex Room (Activity Center)Front LawnHager Hall (Ralph)Hitting FacilityHocker Family Dining CenterHocker Hall GroveJones Gym (larger gym, HRC)Kitchen (Panther Room, Activity Center)Leadership Lab (Library)Outdoor Classroom (Activity Center)Outdoor Classroom (Front Lawn)Panther Room (Activity Center)President's HomeQuadRalph 108Ralph 128Ralph 151Residence HallRogers Hall (Winchester Center)Skidmore Lounge (Winchester Center)Smith Lounge (Winchester Center)Steele StadiumStudent Success CenterTapscott ChapelVideography Room (Activity Center)Weight Room (HRC)Winchester Fire PitYoung Auditorium (Activity Center)OtherIf you need to request a classroom, please select the Classroom option for your preferred building, and then input the room number into the box.Please specify:*Room 1 Number of People*For Room 1, will you need audio-visual support?* Yes No Please note: AV requests are required no later than 2 weeks in advance.For Room 1, will you need the room set up by facilities?* Yes No Please indicate how facilities should set up this room:*Room 1 Start Date* MM slash DD slash YYYY Room 1 Start Time* Hours : Minutes AM PM AM/PM Room 1 End Date* MM slash DD slash YYYY Room 1 End Time* Hours : Minutes AM PM AM/PM Room 1 additional comments:Do you need more than one room?* Yes No Room 2Room 2*ADM 103 (meeting room)Auxiliary Gym (smaller gym, HRC)Business Conference Room (Admin.)Cox Conference Room (Winchester Center)Classroom (Activity Center)Classroom (Admin. Building)Classroom (Hahn)Classroom (Ralph)Film Room (HRC)Flex Room (Activity Center)Front LawnHager Hall (Ralph)Hitting FacilityHocker Family Dining CenterHocker Hall GroveJones Gym (larger gym, HRC)Kitchen (Panther Room, Activity Center)Leadership Lab (Library)Outdoor Classroom (Activity Center)Outdoor Classroom (Front Lawn)Panther Room (Activity Center)President's HomeQuadRalph 108Ralph 128Ralph 151Residence HallRogers Hall (Winchester Center)Skidmore Lounge (Winchester Center)Smith Lounge (Winchester Center)Steele StadiumStudent Success CenterTapscott ChapelVideography Room (Activity Center)Weight Room (HRC)Winchester Fire PitYoung Auditorium (Activity Center)OtherIf you need to request a classroom, please select the Classroom option for your preferred building, and then input the room number into the box.Please specify:*Room 2 Number of People*For Room 2, will you need audio-visual support?* Yes No Please note: AV requests are required no later than 2 weeks in advance.Room 2 Start Date* MM slash DD slash YYYY Room 2 Start Time* Hours : Minutes AM PM AM/PM Room 2 End Date* MM slash DD slash YYYY Room 2 End Time* Hours : Minutes AM PM AM/PM Room 2 additional comments including how you would like the room set up.Do you need more than 2 rooms?* Yes No Room 3Room 3*ADM 103 (meeting room)Auxiliary Gym (smaller gym, HRC)Business Conference Room (Admin.)Cox Conference Room (Winchester Center)Classroom (Activity Center)Classroom (Admin. Building)Classroom (Hahn)Classroom (Ralph)Film Room (HRC)Flex Room (Activity Center)Front LawnHager Hall (Ralph)Hitting FacilityHocker Family Dining CenterHocker Hall GroveJones Gym (larger gym, HRC)Kitchen (Panther Room, Activity Center)Leadership Lab (Library)Outdoor Classroom (Activity Center)Outdoor Classroom (Front Lawn)Panther Room (Activity Center)President's HomeQuadRalph 108Ralph 128Ralph 151Residence HallRogers Hall (Winchester Center)Skidmore Lounge (Winchester Center)Smith Lounge (Winchester Center)Steele StadiumStudent Success CenterTapscott ChapelVideography Room (Activity Center)Weight Room (HRC)Winchester Fire PitYoung Auditorium (Activity Center)OtherIf you need to request a classroom, please select the Classroom option for your preferred building, and then input the room number into the box.Please specify:*Room 3 Number of People*For Room 3, will you need audio-visual support?* Yes No Please note: AV requests are required no later than 2 weeks in advance.Room 3 Start Date* MM slash DD slash YYYY Room 3 Start Time* Hours : Minutes AM PM AM/PM Room 3 End Date* MM slash DD slash YYYY Room 3 End Time* Hours : Minutes AM PM AM/PM Room 3 End Time* Hours : Minutes AM PM AM/PM Room 3 additional comments including how you would like the room set up.Audio-Visual RequestsNote: AV requests are required no later than two weeks in advance. Please review the Audio Visual Contract for more information regarding our AV offerings and pricing.Do you need an AV technician?* Yes No If not, you will need to provide the name of your approved/trained individual for this event.Name of your approved/trained individual for this event:*For Room 1, which audio-visual equipment will you need?* Microphone Projector/Computer Sound System Live Stream Lighting (only available in Activity Center auditorium) For Room 2, which audio-visual equipment will you need?* Microphone Projector/Computer Sound System Live Stream Lighting (only available in Activity Center auditorium) For Room 3, which audio-visual equipment will you need?* Microphone Projector/Computer Sound System Live Stream Lighting (only available in Activity Center auditorium) Please describe any details that will help us meet your audio-visual needs (if you are requesting more than one room, please specify details for each room):*If the event being scheduled is on a production level, you are required to set up a meeting with the Director of AV, Anna Crasher no later than 2 weeks before your event is held. Email: anna.crasher@kwc.edu, Phone: (270) 315-1416If you have a file that needs to be part of this request, upload it here. You may upload a maximum of 5 files. Files can be no larger than 50 MB. Drop files here or Select files Accepted file types: pdf, doc, docx, jpg, gif, png, Max. file size: 50 MB, Max. files: 5. Online Campus Calendar DetailsMain Event LocationIf you are reserving multiple rooms, please let us know the main location where your event is taking place.Are tickets required to attend the event?* Yes No Cost to attend event:*Please provide a link and/or contact information of where the tickets can be purchased:*Organization Website URL (if applicable):Event Category:*AcademicsAdmissionsAdvancementAlumni and DevelopmentAthleticsCampus MinistriesCareer DevelopmentCommunity EventsHealth and WellnessHuman ResourcesInstitutionalPresidents OfficePrivate EventStudent LifeThe Arts at KWCWesleyan SingersEvent Description:*Photo and/or Flyer Drop files here or Select files Max. file size: 50 MB. Billing InformationName/Sponsoring organization*Address* Street Address Address Line 2 City State / Province / Region ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Country Name of person to receive invoice* First Last Email of person to receive invoice Phone*DocumentationThe following documentation will be required prior to confirming your event registration. Please upload now if you have it available.Certificate of InsuranceMax. file size: 50 MB. Non-profit DocumentationMax. file size: 50 MB. Please upload official documentation, such as a copy of your 501(c)(3), to support your non-profit status. NavigationConferences and EventsCommencementHomecomingPresident’s GalaEvent RequestFacilitiesHospitality ServicesEvent Operations David Taylor '88 Director of External Events, Retail Operations, Mailroom Supervisor Email Alexa Roach External Facilities Coordinator Email Have questions?Get in touch! Conferences and Events 270-852-3313 david.taylor@kwc.edu
